G U I D E L I N E S
TO CONTRIBUTING PHOTOGRAPHERS

We welcome new photographers who wish to contribute to our library. Before making a submission, please e-mail us jaytravelphotos@aol.com or telephone for a chat on +44 (0)20-8795 3581.

We sell reproduction rights of pictures and do not act as agents to promote photographers. Our clients rent pictures to sell their products and services. And they expect the very best. Therefore, we expect you to produce images that are outstanding. When a sale is made, we pay the photographer 50% - 60% of the amount received. What we need from you, is a long term commitment to stock photography, so that we receive regular additional submissions. In order to achieve sales, it is important that you build a sizable stock with us. Photographers who put in an initial submission of a few hundred pictures, then wait for results usually miss out.

Shoot specifically with both the leisure and business traveller in mind. Images suitable for advertising bring in the highest sales. A picture may be required by clients for various purposes, so try and shoot as many different views of the same subject. Perhaps a city skyline - at day and at night, or a famous beach - with and without people etc.

SUBJECTS TO PHOTOGRAPH:
You can browse through our site and see the kind of pictures we accept. But here are some general guidelines:

Typical travel brochure views. These can be the most popular images of places that we are used to seeing. However, your creative input is vital in producing something better or different. The picture could also say a little more than just the view of the place. Eg: a shot of the Pyramids at Giza, with camels passing by will sell better, than the pyramids on its own. Or a famous temple with a monk worshipping at it has more potential than the temple on its own.

'Advertising' images, that sell a destination. These are pictures where we expect you to be both art director and photographer, able to set up shots, perhaps using models and props. You should discuss ideas with us first.

Local lifestyle, culture, markets, festivals, historic/religious sites, amusing signs. People in national dress, costumes,
dancers - full figure shots as well as head to waist. People shots are very much in demand, and the expression on
faces or what they are doing is critical and should reflect the feel of the place.

Flora and fauna. Although close-ups are useful, do also shoot pictures that include some background that identify the location. Eg: a close-up of a lion, with the African background, will sell better than if it looked as if it was in a zoo!

People on holiday: families, couples, sunbathers, weddings, watersports, divers among coral reef fish, winter sports, shopping, cafes/restaurants and nightlife. Interesting or grand hotels, waiters serving food and cocktails, exotic food displays. Cruising, fly/drive, cycling, walking/trekking, and special interest holidays.

FILM & FORMAT: We only take ORIGINAL TRANSPARENCIES. If any of your pictures are valuable to you, we suggest you make duplicates and send us the originals. 35mm is acceptable but 120 format (6x4.5cm to 6x7cm)
is preffered. Slow film is strongly recommended. Transparencies must be in card or plastic mounts.

DIGITAL IMAGES: High Resolution files should be supplied on DVD.
From CAMERA: DSLRs used must be capable of producing RAW files (about 16MB or over), and suitable for large size reproduction. Convert to TIFF or TIFF LZW - 300dpi about 5100 pixels (more if you’re using a full frame DSLR). File size should be a minimum of 40MB (suitable for up to A3 size). Images must be professionally colour corrected and cleaned with no image sharpening. Please do not upsize images unnecessarily - they will be rejected.
From TRANSPARENCIES: They must be professionally scanned in 48 bit, at 300 dpi. 35mm images should be at least 5100 pixels (longest side) and those from Medium Format film can be scanned to over 6000 pixels. Save in TIFF (or Tiff LZW). Generally an image scanned from a 35mm transparency will easily produce a picture up to A3 size, and from a Medium Format transparency up to A1. Images must be colour corrected, cleaned and with no sharpening. If you want us to scan and prepare your pictures, we charge a nominal fee of £3 (US$4) per image.

CAPTIONS: A good caption goes a long way towards selling your pictures and should be supplied on disk or on a separate typed sheet. They must be accurate and describe the picture fully, but succinctly. Eg: Thailand. Bangkok. Grand Palace (Wat Phra Keo). Figure of a demon guardian. Names of famous streets, shops, buildings, mountains, etc must be included. With most countries, we also need to know the province or region, in addition to the place itself.

MODEL RELEASES: These must be supplied with close-up shots of holidaymakers (mainly UK nationals) and that include professional or amateur models. If not, please state so in writing. Pictures of private houses, interiors, possessions etc also require a release. If you're unsure, contact us before photographing any items.

PICTURE RETURNS: UK contributors please enclose a SAE when sending transparencies. Overseas returns are by normal mail, unless another prepaid postal or courier method is supplied. CDs are usually not returned.

AGREEMENT / TERMS: Detailed below are the terms of Jayawardene Photo Library (hereafter called the Agency), on which it will accept a contributing photographer's work. The Agency reserves the right to amend these terms as necessary.
1. The photographer agrees that all the images submitted to the Agency are the photographer's exclusive work and copyright and that model/property releases (if applicable) are available, unless stated to the contrary.
2. The photographer agrees that the Agency will be his/her agent for the sale of reproduction rights of the pictures supplied to the Agency. It is also agreed that duplicate pictures will not be submitted to any other ‘exclusive’ agency.
3. The photographer agrees to fully indemnify the Agency against any claims that may be made by persons or their property appearing in the photographer's pictures, should such claims arise.
4. The photographer agrees to the Agency taking a sales commission of 50% (from transparencies) and 40% (from digital images) of all payment received by the Agency from the sale of reproduction of the photographer's pictures. Commission will be paid in UK Sterling cheques or via Paypal account.
5. The photographer agrees that all his/her pictures accepted by the agency will be retained for a minimum period of five years. Thereafter either party may give six months notice of termination. The Agency will return any original transparencies that were submitted (not duplicates, digital images or copies with sub agencies), subject to any existing agreements or negotiation relating to them, between the Agency and its clients. Any photographer’s images left in the Agency’s or any sub agencies web sites may be eventually deleted and at their convenience.
6. The Agency may offer reproduction rights worldwide on the photographer's pictures, directly to clients or via a sub agent without any restrictions.
7. The Agency agrees to pay the photographer within one month of receiving payment from the Agency's clients.
8. The photographer agrees that THE AGENCY DOES NOT ACCEPT FINANCIAL OR ANY OTHER LIABILITY WHATSOEVER FOR THE LOSS, THEFT, DAMAGE OR UNAUTHORISED USE OF PICTURES LEFT IN THEIR POSSESSION (OR IN TRANSIT) BY THE PHOTOGRAPHER, OR LEFT OR DELIVERED TO ANY OF THE AGENCY'S CLIENTS. If the Agency receives compensation from its clients for any unauthorised use, then the Agency agrees to pass on to the photographer 50% of the sum received. The photographer agrees that he/she will not make claims or enter into any disputes with the Agency or sub agencies on this matter, or regarding any picture losses/damage/reproduction, however caused. This applies during and after the photographer’s agreement term.

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